Methods of Protecting Documents and Data

Features of bringing document circulation to international standards, production, and protection of documents in accordance with modern technological capabilities can be safe using the virtual data room.

How to Protect Your Documents and Data?

Qualitative changes taking place at the present stage of socio-economic development of the state cause the corresponding changes in the activities of organized criminal groups, which, in addition to their usual illegal activities, begin to actively interfere in the legal business, thus legalizing their activities and “laundering”. proceeds of crime. At present, the fight against such negative phenomena is an urgent problem for law enforcement agencies, as crimes are committed by professionally trained people, mainly through forgery.

The main way to protect documents and products today is marking systems. In order to protect markings, as well as documents and securities from falsification, special printing methods, special inks with special optical and magnetic properties, holograms, etc. are currently used. However, today an attacker can have all possible components and equipment for the production of forged documents. The widely used system of notarization of documents also does not provide absolute reliability.

Protection of data is one of the most valuable assets of an organization. Data on customers, employees, orders, and receipts are vital to the company’s existence. Tracking key growth and performance indicators are essential for strategic and tactical plans; therefore, these organizations should not be handled carelessly.

To protect information from intentional or accidental distortions in electronic document management is widely used electronic digital signature. However, electronic digital signatures can also be used to protect paper documents from falsification. Thus, the development of information and communication technologies, key technologies that are the basis of the digital economy: robotics, artificial intelligence, Internet of Things, cloud computing, big database analysis, three-dimensional printing, and electronic payments, revolutionize established approaches to organizing and managing international production systems.

The Main Methods of Documents and Data Protection

Backing up and restoring is critical to ensuring data protection and availability, but keeping up with growing resource needs can be a constant challenge. Data room storage provides low cost, high reliability, and virtually limitless scalability for backup and recovery solutions. Built-in data management policies can automatically migrate data to more cost-effective repository levels based on frequency or time settings, allowing you to create archive repositories to help comply with legal or regulatory requirements. These benefits provide ample scalability in the areas of financial services, healthcare, and the media, where large amounts of data are constantly being created that require long-term storage.

The main methods of information protection when using technical means:

  • ensuring the closed transmission of information by telephone and telegraph channels by encrypting it;
  • special protection of the equipment from irradiation by means of protective cylinders;
  • use of special means of protection of computer systems and databases.

The issue of data protection with data archiving also includes the issue of data volume. If the document flow in the organization is quite large and (or) the provision on document management provides for the archiving of documents, it is necessary to make requirements for the electronic document management system for such operations. There are several possible ways to perform archiving – recording on removable media, moving to a separate database, etc. If the organization provides operations for working with archival documents – simplified search, reading, etc., then of course the electronic version of these operations must be performed.